Thursday, December 8, 2005

A Study of Selected Community Parish Archives Practices


Course: Master in Library and Information Science

School: University of the Philippines, Quezon City

Subject Area: Archives

Year of Graduation: 2005

Archives are needed as the primary source of identity and information of the past which continue to affect human rights. The value of archives is its accessibility. The archives, as ministry of evangelization in today's church, promote the use of its resources to strengthen spiritual lives and provide accurate documentation of the historical church. The voluminous collection of archival documents of the Philippine Church, particularly the parishes, is seemingly neglected and unattended. More importantly, the loss of records, whether diocesan or parochial, undermines, religious heritage.

Statement of the Problem and Methodology
The focus of the study is on the current record keeping practices of canonical documents and other archival collections of the four (4) community parish archives located in Metro manila. To attain the objectives of the study, qualitative method of research was employed. Ocular inspections and interviews were conducted to gather data in order to analyze and determine the archives practices observed and implemented by the parishes. A comparative analysis was made between the current practices and the standard and accepted archives practices with regard to the sacramental records and administrative archival documents, such as minutes of meetings, memoranda, correspondence, and other record series of enduring value which are generally appraised and preserved for future reference.

Findings and Recommendations
Findings reveal that insufficient knowledge, professional training, and technical skills of the persons designated and responsible for the archival records are the reasons why these selected parishes have not given priority to establish an official parish archives. Due to the absence of policies on standard and accepted archives practices, recommendations are presented which will hopefully help contribute in the area of archives practices in the parishes.

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